STATE OF NEW YORK

Federal Transit Administration Formula Programs:

SECTION 5316 - JOB ACCESS and REVERSE COMMUTE (JARC)
AND
SECTION 5317 - NEW FREEDOM (NF)

2010 APPLICATION BOOKLET
Check ONLY One Area:
Non-Urbanized Areas X

Tompkins County, NY

Prepared by
Dwight Mengel, Chief Transportation Planner
Tompkins County Dept of Social Services

Chrisophia Somerfeldt, Way2Go Community Educator
Cornell Cooperative Extension of Tompkins County

Application Submission Deadline: 
May 21st, 2010

Type of Funding Program: 
(Check Only One/Applicant)
 JARC	X New Freedom

NEW YORK STATE DEPARTMENT OF TRANSPORTATION
Policy and Planning Division
Office of Integrated Modal Services
Public Transportation Bureau	

APPLICATION SUBMISSION DEADLINE:
May 21st, 2010 COB

Provide Hardcopy and Electronic Versions

Mail to:
Thomas M. Vaughan, Assistant to the Director
Public Transportation Bureau, POD 5-4
Attention: Denise L. Watso, Program Administrator
New York Department of Transportation
50 Wolf Road
Albany, NY 12232

The application will be reviewed for completeness. Therefore, the application form must be completed in its entirety in order for the reviewers to understand the projects submitted. Information left blank does not allow for the reviewer to score blank sections. If a section does not apply, enter Not Applicable or N/A; do not leave segments of this application blank. Blank sections will reflect negatively towards the ranking of the project application.

TABLE OF CONTENTS

Application Title Page										5

Project Information										6

Project Narrative										7

	A. Project Need/Goals and Objectives							8

	B. Implementation Plan 									8

	C. Project Budget 									9
		
		Form 1a – Operating Project Budget Summary					10

		Form 1b – Capital Project Budget & Match Summary				11
			
		Form 1c - Mobility Management Project Budget Summary			12
		
		Form 2 – Detailed Expense Sheet (Excel Spreadsheet will be provided)		

	D. Coordination and Program Outreach							13

	E. Program Effectiveness and Performance Indicators					14

Certification of Authorized Signature for JARC or NF Application				15

Application Checklist										17

TABLES

1.	Pertinent Project Map Data								7
2.	List of Key Personnel									8
3.	Key Milestones										8
4.	Operating Project Details								10
5.	Capital Project Details									11
6.	Mobility Management Project Details							12
7.	Coordinated Plan Requirements								13

Alternative formats of this publication can be made available for those who request assistance. We require 7 days advance notice for all requests of services in a language other than English, an interpreter will be arranged. Please notify Denise L. Watso by Phone: (518) 457 – 8343 / Email: dwatso@dot.state.ny.us  

This page left intentionally blank.

APPLICATION TITLE PAGE	
Agency Name: (Full Legal Name) 
Tompkins County	
Tax Identification No.   (TIN)		Data Universal Numbering System (DUNS)	Not for Profit Agencies ONLY (Department of Law Charities Registration No.)	
15-6000469	780253555	N/A	
Agency Type:  (Please Check)
   X State or Local Government                     
    □ Public Transportation Provider 
   □ Private non-profit 	(Please provide Department of Law Charities Registration Number Above)
    □ Private Transportation Provider of Public Transportation Services
   □ Federally Recognized Tribal Nation	
Address			City			State	 			Zip Code
125 E. Court St                          Ithaca                                 NY                                             14850	
Authorized Signatory Name and Title: Jacqueline Kippola, Contracts Coordinator, Tompkins County

Email:jkippola@tompkins-co.org   Phone:607-274-5548	        Fax:607-274-5558	
Manager of Project and Title (If Different From Above): Dwight Mengel, Chief Transportation Planner, DSS

Email: dwight.mengel@dfa.state.ny.us	Phone:607-274-5605	         Fax:607-274-5666	
Check All That Apply:
   □ Current Section 5310 – Elderly Individuals & Individuals with Disabilities Program recipient 
   X Current Section 5311 – Non-urbanized Area Formula Program recipient
   □ Not Applicable	
Formula Program (Check Only One for JARC or NF and Only One for Project AREA):
   □ Job Access and Reverse Commute (JARC) Project – Section 5316
   X New Freedom (NF) Project – Section 5317	
Rural Area	X	Binghamton 	□	Glens Falls 	□	Utica 		□	
Congressional District of Project Location:
22 and 24	
ALL JARC PROJECTS ARE REQUIRED TO LIST UNIONS: (Attach additional sheets if necessary)
JARC projects must list ALL transit unions and affiliated unions of transit that are within the project service area. FILL IN EACH SEGMENT BELOW.
Name of Union/Local union name and number:
Name of Union Official:
Address:
Phone:
Email:
Website:	

PROJECT INFORMATION	
Project Title:  Tompkins County Coordinated Travel Training Program 
	
Brief Summary of Project: 
The travel training program will coordinated travel training within the County to: assist individuals with training to use all mobility services to the best of their ability; coordinate the delivery of travel training by agencies, publish travel training materials on the Internet and increase the professional proficiency of trainers; and to provide transportation providers with customer feedback on the ease-of-use and convenience of their mobility services. The program will be managed by Cornell Cooperative Extension of Tompkins County, Inc. through the County’s Way2Go program (way2goinfo.org) through a two-year period. 

	
Project Begin Date: 10/1/2010                                          Project End Date:  9/30/2012                                        
	
Project Cost Summary	
	Operating
(Fed 50%/Loc 50%)	Capital
(Fed 80%/Loc 20%)	Mobility Management
(Fed 80%/Loc 20%)	
Select one program:
□ JARC    X New Freedom

Select one project type:
□ New Project
□ Continuation of existing project
X Expansion of existing project
	Federal Share 	$ 	$	$ 100,000	
	Local Share	$	$	$   25,000	
	Other Share	$	$	$	
	Total	$	$	$ 125,000	
Continuation or Expansion of Existing Project (see note 1)	
Q1. Explain how the continuation or expansion of an existing project will benefit the target population of the JARC or NF program.	The program expands Way2Go project’s mobility information/  community education program by providing travel training to individuals for all travel modes. Travel training targets persons with disabilities, seniors, and persons with low income, especially rural residents who require individualized coaching to use mobility services. 	
Q2. Briefly describe and give evidence of other demonstrated successes resulting from your prior year’s JARC/New Freedom project.	Two 2009 JARC Projects – Way2Go and CityVan (rural feeder) are operating. Way2Go started in June 2008. In Jan 2010, Way2Go published a new website and regularly conducts marketing and education outreach. CityVan began operating on March 1, 2010 and is in service as a pilot program in Towns of Newfield and Enfield.
One 	
1Current or Previous Sub-recipients Project Review
Existing sub-recipients awarded FTA JARC or NF funding will undergo a review of current and past performance. The performance measures and review of the existing or previous sub-recipient within the FTA grant system administered by NYSDOT will be: 1. Ability to submit reports correctly and on time; 2. Ability to meet stated project milestones; 3. Draw down of project funds within the contract term; 4 Ability to account for and maintain project equipment; 5. Ability to comply with FTA and NYS rules and regulations as stated in the guidance material.	

PROJECT NARRATIVE 
Each of the following questions must be answered to ensure a qualifying project.  Please do not delete any questions. Enter Not Applicable or N/A if the question does not apply.

A.	Project Need/Goals and Objectives (25 Points)

1.	Cite the eligible activity the project is applying for using the FTA eligible activities listed for the Application Guidance Booklet. For JARC see page 15, and for New Freedom see page 17.

Travel training is an eligible mobility management project for New Freedom.

2.	What are the project’s goals and objectives?

Goal 1: Develop a collaborative, county-wide travel training program that enables individuals to overcome barriers to independent use of transportation services through individualized, hands-on assistance. 
-	Objective 1. Organize agencies currently providing or interested in travel training into a collaborative network contributing to program development, implementation and evaluation.
-	Objective 2. Create a database of existing travel training services, service gaps, and barriers faced by individuals, in order to develop a travel training program plan.

Goal 2: Implement a travel training program that enables individuals to effectively utilize mobility and information services to the best of their abilities. 
-	Objective 1. Operate a train-the-trainer program to increase quality and consistency of travel training provided by paid employees and volunteers. 
-	Objective 2. Provide effective travel training assistance to meet individual needs among older adults, people with physical or developmental disabilities, people lacking English, literacy or other relevant life skills, people lacking computer access or skills, or others for whom familiarity or skill with mobility services is a barrier to use. 
-	Objective 3. Create a user-friendly travel training website and Internet-accessible “how-to” travel training video clips on using TCAT buses, GADABOUT, taxis, carshare, ridesharing and other mobility options.
-	Objective 4. Integrate travel training services with Way2Go transportation information services, providing a seamless continuum of travel information, coaching and hands-on training as needed.

Goal 3: Collect and utilize consumer feedback in order to improve the ease-of-use and seamless integration of mobility and information services.
-	Objective 1. Collect insights and feedback about obstacles, or operative practices (such as way finding signage, wheelchair accessibility, website ease-of-use, comfort of skill of operators in facilitating accessibility, etc.,) which create hardships for people in using mobility services.
-	Objective 2. Utilize consumer feedback to identify, help prioritize and communicate to transportation planners and providers measures to improve ease-of-use of mobility services.
-	Objective 3. Use consumer feedback to identify needed “how-to” videos, FAQ (Frequently Asked Questions) topics, and other priorities for improving the Way2Go transportation education and travel training services. 

3.	Describe the unmet transportation need that the proposed project seeks to address in the coordinated plan and the relevant project planning effort that documents the need.

Problem: Many people in the community who need transportation, particularly among seniors, people with disabilities, people lacking internet access, people with limited English, literacy, or other life skills, and rural residents with limited mobility choices are unable to take advantage of existing mobility services. In addition, many seniors and people with disabilities who could use TCAT public transit services are relying on paratransit (GADABOUT) services instead, while paratransit services are straining to meet demand, and are much more costly for the community to provide.

Reasons behind the problem: 
-	Seniors and people with disabilities need individualized coaching to independently ride a bus.
-	Bus or other operators may be unskilled at serving elder adults or people with disabilities.
-	Transportation consumers’ lack of experience, familiarity with or confidence in utilizing services.
-	Lack of effective wayfaring signage or other information
-	Consumers’ lack of computer access or ability to use internet to find mobility information
-	Consumers who lack literacy or English skills are unable to navigate mobility services or use all mobility options
-	Travel training to overcome many of these barriers is limited in scope, availability and who is served, while some consumers who could be served are unaware of services that do exist.
The lack of a coordinated travel training program was identified as a service gap in the 2007 Coordinated Plan and reiterated in the 2010 Amendment to the Coordinated Plan’s Priorities for Projects in April 2010 by the Ithaca Tompkins County Transportation Council (ITCTC).

4.	Describe the target community this project will serve.  

The primary target populations for travel training are seniors and persons with disabilities. Secondary populations are people with limited English proficiency, literacy, computer literacy, or other life skills.

a.	Provide relevant demographic data and maps: 

Population of non-urbanized project area served (less than 50,000):  48,500  (2008 rural population estimate, 49% of total population).  

Cite population data source: Ithaca-Tompkins County Transportation Council

JARC - number of low-income persons:			and              % of population

NF - number of disabled persons:	5,542		and            11.4%  % of population

NF - number of frail senior persons	1,131		and            2.3  % of population

A frail person with one or more functional deficits in the following areas:
•	Physical functions
•	Mental functions
•	Activities of Daily Living [ADL] (eating, bed/chair transfer, dressing, bathing, toileting and continence)
•	Instrumental Activities of Daily Living [IADL] (meal preparation, housekeeping, shopping, medications, telephone, travel and money management)
 
The federal Older American's Act defines senior as anyone age 60 or over.  As of the 2008 ACS (Census), there are 15,085 people over 60 in Tompkins.  According to the 2000 Census, 15.3% of people over age 60 in Tompkins are frail.    According to my math, that makes 2,308 frail seniors in Tompkins.  If anything, that number is low, and is sure to be higher as of the 2010 Census.

The rural estimate for disabled persons and frail elderly was calculated by multiplying the County estimate by 49% for rural population estimate.

County (ies) of area served: Tompkins County

TABLE 1 – PERTINENT PROJECT MAP DATA	
Provide a project area map with identifying pertinent data listed below for the purpose of providing project specific information.	
□ JARC – Employment sites, child-care facilities, affordable housing and low income areas.
X New Freedom – Location of individuals with disabilities shelter workshops, senior housing, and day treatment centers, employment sites, independent living centers.
□ Operating Route – supply route map highlighted with an outline of the specific route and name.	

b.	Estimate the number of people to be served by the project, and/or the number of service units that will be provided. Please provide methodology for estimate.

We are working with twenty-six agencies to coordinate travel training development and implementation. At this time, it is not possible to provide a realistic estimate of the number of people who will be served by this project. People-served will be collected as part of the project evaluation phase.

We do know there will be 24 coordination meetings and two training workshops during the grant’s time period.  

B. Implementation Plan (25 Points)

1.	List all key personnel assigned to this project in table below.
TABLE 2 - LIST OF KEY PERSONNEL	
Title/Name	Position	Qualifications / Relevant Experience	
Dwight Mengel	Chief Transportation Planner, Tompkins County DSS	Thirty years experience in public transportation planning, service development and operations. Four years experience with coordination planning.	
Chrisophia Somerfeldt
	Way2Go Project Manager/Community Educator,
Cornell Cooperative Extension of Tompkins County, Inc.(CCETC)	Way2Go Project Manager for two years. Nearly twenty years experience as an environmental and diversity inclusion educator and community organizer. 	
Travel Trainer Coordinator	Travel Trainer Coordinator - CCETC	New position	
  
2.	Describe the agency’s ability/experience to manage the project.

Tompkins County’s Mobility Management Program is based in the Department of Social Services. The Program includes coordination planning, JARC and New Freedom program oversight, and DSS mobility services. Tompkins County contracts with Cornell Cooperative Extension of Tompkins County to operate the Way2Go Program.

Cornell Cooperative Extension of Tompkins County (CCETC)

Cornell Cooperative Extension is a key outreach system of Cornell University with a strong public mission and an extensive local presence that is responsive to needs in New York communities. The Cornell Cooperative Extension educational system enables people to improve their lives and communities through partnerships that put experience and research knowledge to work. CEETC develops and delivers community education programs for local municipal and New York State agencies (e.g. “Save Energy, Save Money” funded by NYSERDA).  

Starting in 2008, CCETC developed Way2Go as a comprehensive, county-wide transportation education program which targets low income persons, seniors and persons with disabilities. This proposal would expand Way2Go to include a comprehensive travel training program that covers all modes of travel. 

3.	Describe the services offered by the applicant’s agency.

The Way2Go Program includes the development and expansion, marketing and delivery of a comprehensive, county-wide transportation education program. This includes:
•	Developing the Way2Go website and other educational materials. 
•	Designing and implementing collaborative community projects promoting sustainable transportation options.
•	Marketing Way2Go services and diverse transportation services across the community.
•	Developing and implementing transportation education services for employers and employer-based projects. 
•	Providing professional trainings for human service agency staff and consumer workshops for the public on transportation resources and decision-making.
•	Collecting transportation consumer feedback and working with transportation providers and planners to utilize this feedback to improve mobility services.

4.	Describe the implementation plan for this project.

CCETC will hire a Travel Training Coordinator to implement the program.

The Travel Training Coordinator, under supervision by the Way2Go Program Manager and Educator, will be responsible for travel training program development and implementation. Working collaboratively with agencies across the community, the Travel Trainer Coordinator (TTC) will:
•	Organize and make available information on all existing travel training services provided in Tompkins County, including the use of a website and how-to videos.
•	Develop and provide professional training to both paid and volunteer travel trainers 
•	Identify and prioritize unmet travel training needs, and enhance or develop additional travel training services to meet those needs.
•	Evaluate the effectiveness of travel training services.
In collaboration with the Way2Go transportation information program, the TTC will: 
•	Publicize the travel training program and network of travel training services across the community.
•	Collect consumer feedback on accessibility and ease of use of mobility services, and work with transportation providers and planners to use that feedback to improve services.

Implementation Summary
Year one, first six months:
•	Cornell Cooperative Extension of Tompkins County (CCETC) to hire a Travel Trainer Coordinator (TTC).
•	The TTC will lead a collaborative travel training needs assessment process among involved organizations, including needs that are currently being met and unmet needs.
•	Research and document current travel training services, both formal and informal, including level of service, training of travel trainers, constituencies served and nature and extent of services, 
•	In collaboration with the Way2Go Program Manager, develop a process of collecting transportation consumer feedback and effectively communicating that to transportation providers and planners.

Year 1, second six months: 
•	Organize and offer professional travel training workshop for existing travel trainers to enhance knowledge, consistency, professionalism and successful outcomes of services. Incorporate train-the-trainers expertise that meets national standards, as well as localized information and skills.
•	Design and implement a ‘public launch’ of the travel training program to inform human service, transportation, and other professionals, and the general public, about services offered. 
•	Implement regular communications with transportation providers and planners to share consumer feedback and facilitate prioritization and foster action toward the elimination of identified barriers.

Year 2, first six months:
•	Continue to offer training for travel trainers, publicize and market the travel training program and available resources, and implement regular communications with transportation providers and planners as described above.
•	Identify unmet travel training needs and prioritize them by level of need and potential impact, target constituencies served, and feasibility of providing needed services.
•	Work collaboratively with other organizations to enhance or develop additional travel training services to meet priority unmet needs. 
Year 2, second six months: 
•	Continue to offer training for travel trainers, publicize and market the travel training program and available resources, and implement regular communications with transportation providers and planners as described above.
•	Implement and publicize new travel training services.
•	Evaluate success of travel training efforts and unmet needs. 

5.	Key milestones and estimated completion dates following the life of the project award.
TABLE 3 – KEY MILESTONES	
Provide Milestone (s)                	Estimated Completion Date                     	
Milestone:	By the end of:	
Transportation Travel Training Coordinator is selected and hired.	September 2010	
Website of information on current travel training services is created.	February 2011	
Strategic plan for first wave of enhanced/additional travel training services to close gaps is created.	March 2011	
Community-wide publicizing of Travel Training Program is launched.	April 2011	
First comprehensive training of professional and volunteer travel trainers is held.	May 2011	
Ongoing communication of travel training consumer feedback to transportation providers and planners is initiated.	July 2011	
Second comprehensive training of professional and volunteer travel trainers is held.	February 2012	
First wave of enhanced/additional travel training services are launched.	March 2012	
Evaluate project and strategic plan for ongoing enhancement and sustainability is completed.	September 2012	

6.	Describe any proposed use of innovative approaches that will be employed for this project.

This project will use an unusually collaborative approach both in program development and delivery of services. Providing needed travel training in the community will not rely on one service provider, but instead will tap into a network of travel trainers among a diverse array of organizations (see list below). 

Where appropriate, this project will encourage the use of peer educators as travel trainers, in order to maximize the effectiveness of travel training among those with similar life experiences or situations. For example, at senior residential centers we are interested in setting up a “Bus Buddy” program using senior volunteers to show others how to ride the TCAT bus or how to access information via the Internet.  

Another innovative approach is to recognize people access information about transportation services through the Internet in addition to telephone, word of mouth and other means. The project will publish “how-to” video clips to show people how to use or access services.

The project will engage existing programs that provide outreach, education and support services for persons with Limited English Proficiency and literacy abilities. While serving LEP persons is a Federal Title VI requirement, the project will be pro-active to include travel training for both of these populations.   

List of potential collaborating organizations for travel training: 
	Target Pop	
Association for Vision Rehabilitation and Employment	Disabilities	
Aurora of Central NY	Disabilities	
Better Homes for Tompkins County	Seniors	
Catholic Charities	Seniors	
Cayuga Addiction Rehabilitation	Disabilities	
Challenge, Inc.	Disabilities	
Commission for the Blind and Visually Handicapped	Disabilities	
Cornell Cooperative Extension of Tompkins County	Disabilities	
Empire Speech & Hearing	Disabilities	
English as Second Language - BOCES	 	
Finger Lakes Independence Center	Disabilities	
Franziska Racker Center, Inc.	Disabilities	
GADABOUT	Disabilities	
Hearing Loss Association	Disabilities	
Ithaca Dispatch	 	
Ithaca Housing Authority	Seniors	
Lakeview Mental Health	Disabilities	
Learning Web	 	
Lifelong	Seniors	
Mental Health Assoc in Tompkins County	Disabilities	
NYS Office of Mental Retardation and Development Disabilities	Disabilities	
Pathways	Disabilities	
Southern Tier Aids Program	 	
Tompkins Co. Dept of Social Services	Disabilities	
Tompkins Co. Office for Aging	Disabilities	
Tompkins Consolidated Area Transit	Disabilities	
Tompkins Learning Partners	 	
Tompkins-Seneca BOCES	Disabilities	
Unity House	Disabilities	
Women's Opportunity Center	Seniors	

C. Project Budget (20 Points)

The project budget section has four (4) parts. The applicant must fill each section out as it applies to the project. 

The Summary forms are provided as a worksheet to reflect the Total project costs, list the revenues for the project and the detail of the match being provided by the applicant. 

The Project Detail forms must list a description, independent cost estimates as required.  

3.	FORM 1c – MOBILITY MANAGEMENT PROJECT BUDGET SUMMARY
	TABLE 6 – MOBILITY MANAGEMENT PROJECT DETAILS 

4.	DETAILED BUDGET MUST BE PROVIDED

NYSDOT will provide a sample Excel spreadsheet to be used for the applicant to itemize and explain the TOTAL project costs/expenses by itemizing the project details. 

Be sure to include the match in the Detailed Project Budget form as an expense

FORM 1c – MOBILITY MANAGEMENT PROJECT BUDGET SUMMARY
(1) Total Mobility Management Expenses (Itemize on Budget Form)	
	(1) Total 	$125,000	
	
(2)  List matching share amount, including local, state, and other non-USDOT Federal funds	
Cornell Cooperative Extension of Tompkins Co. 	$ 25,000		
	$		
	$		
	$		
	$		
Subtotal 	$	(2) Total	$ 25,000	
	
(3) Federal share (Eligible JARC or New Freedom award)
(Line 1 – Line 2 = Line 3)	(3) Total	$100,000	

TABLE 6 – MOBILITY MANAGEMENT PROJECT DETAILS	
Description 	Number	Unit Cost	Total Cost	
Travel Training Coordinator + Fringe	2 years		$60,340	
Other Support Staff + Fringe	2 years		21,864	
Travel Training Workshops in Ithaca NY	2 workshops	4,000	8,000	
Travel Training Marketing	2 years	10,000	20,000	
Other Outreach	2 years	5070	10,139	
Misc support	2 years		4,657	

NEW FREEDOM - MOBILITY MANAGEMENT BUDGET	
Grantee: Tompkins County	 	 	 	 	 	
Project Name: Coordinated Travel Training	 	 	 	 	 	
 	Description / Category	Unit (Qty)	Time (Annual/Days/Month)	Cost ($)	Budget Year 1	Budget Year 2	
 	 Travel Training Coordinator (New position) 	                1,456 hrs 	 Year 	 $         14.50 	 $          21,112 	 $              21,534 	
 	Bookkeeping Support for quarterly billing	1	 Year 	 $        1,550 	 $            1,550 	 $                1,581 	
 	Clerical Support	104	 Year 	 $              15 	 $            1,560 	 $                1,591 	
 	Payroll charges	1	 Year 	 $            365 	 $                365 	 $                    372 	
 	Director's time	1	 Year 	 $        2,000 	 $            2,000 	 $                2,040 	
 	Environment Program Leader	1	 Year 	 $        3,155 	 $            3,155 	 $                3,218 	
 	Tech support: computer, website and video support	88 hrs	 2 Year Total 	 $              25 	 $            1,408 	 $                    800 	
 	 Total Personnel not including Fringe  	 	 	 	 $          31,150 	 $              31,137 	
 	 FRINGE (List Job Type for Salary) 	 					
 	 Travel Training Coordinator 	 	 Year 	41.49%	 $            8,759 	 $                8,935 	
 	Clerical Support	 	 Year 	41.49%	 $                647 	 $                    660 	
 	Tech support	 	 Year 	41.49%	 $                584 	 $                    332 	
 	 Total Fringe Benefits (%) 	 	 	 	 $            9,991 	 $                9,927 	
 	 STAFF TRAVEL COSTS 	 	 	 	 	 	
 	 Travel Mileage 	740 	 Year 	 $             0.50 	 $                 370 	 $                     370 	
 	 Other Travel Costs 	 	 	 	 	 	
 	 Total Staff Travel Costs 	 	 	 	 $                370 	 $                    370 	
 	 OUTREACH COSTS 	 	 	 	 	 	
 	 Education/Training 	2 	 Year 	 	 $              2,000 	 $                  2,000 	
 	 Meeting Expenses 	12 	 Year 	 $                40	 $                 480 	 $                     480 	
 	 Meeting Room Rental 	7 days	 Year 		 $                 800 	 $                     800 	
 	 Print 	 	 Year 	 	 $              1,500 	 $                  2,079 	
 	 Advertising/Marketing  	 	 Year 	 	 $            10,000 	 $                10,000 	
 	 Other: Travel Training Workshops 	1 	 Year 	 $           4,000 	 $              4,000 	 $                  4,000 	
 	 Total  Outreach and Program Costs 	 	 	 	 $          18,780 	 $              19,359 	
 	 FACILITIES COSTS 	 	 	 	 	 	
 	 Rent  	1	 	$            742 	 $                 742 	 $                     757 	
 	 Utilities 	 	 	 	 	 	
 	 Telephone/Internet 	12	 Year 	 $             50 	 $                 600 	 $                     600 	
 	 Equipment Use: Value of phone, computer, printer, etc. use 	1	 	 $            200 	 $                 200 	 $                     200 	
 	 Supplies 	1	 Year 	 $            400	 $                400 	 $                    418 	
 	 Other 	 	 	 	 $                    -   	 $                        -   	
 	 Total Administration Costs 	 	 	 	 $            1,942 	 $                1,975 	
 	 Total Expenses 	 	 	 	 $          62,232 	 $              62,768 	
 	 	 	 	 Grand Total  	 $            125,000 	

	Local Match						
	Personnel Fringe	 $    18,517 					
	Environment Program Leader	 $     6,373 					
	Meeting Room Rental	 $        110 					
	Total	 $    25,000 					

Cornell Cooperative Extension will provide the 20% local match in the form of personnel fringe, Environment Program Leader in-kind salary, and meeting room rental in-kind.

D. Coordination and Program Outreach (20 Points)

1.	Describe how the project will be coordinated with public and/or private transportation and human service agencies serving low-income populations (JARC) or individuals with disabilities (NF). 

The travel training project team (a subset) of the Coordinated Planning Committee has met twice to develop the scope of the project.  While the Coordinated Plan Committee will maintain an oversight role during the life of the project, the Cornell Cooperative Extension of Tompkins County is tasked to implement the project with the network of agencies involved in travel training. 

The Travel Training Coordinator role is central to implementing the project. The activities and a list of agencies are listed above. They will all be invited to help develop and implement the project. The prospect of increasing professionalism and networking among current travel trainers has been well received. In 2009, TCAT, GADABOUT and DSS staff attended Project Action’s Introduction to Travel Training course. DSS and other agency staff conducted train-the-trainer sessions with travel trainers from Challenge, Inc. Challenge was motivated to send trainers to another Project Action travel training course. There is a small core of trainers who participated in national-level training. Their involvement is needed to spread the word of professional training to other agencies.     

2.	Describe how project sponsor will continue to involve key stakeholders throughout the project life.  

CCETC will organize a network of agencies providing or interested in travel training. The network will meet every two months with a steering committee meeting more frequently. A website devoted to developing and implementing the travel training project will be created. (A similar website is used for Coordinated Planning at www.tccoordianted.weebly.com). 

3.	Describe efforts to market the project, and ways to promote public awareness of the program.  

Way2Go will be expended to include the travel training program, thus providing a ready marketing outlet for promoting public awareness of the program. Further, through Way2Go and the Human Services Coalition, the 211 information service will be updated with travel training services.

4.	Letters of support from key stakeholders should be attached to the application. 
•	Include a complete list of all project coordinating agencies and stakeholders, and their 
role (s) in the project.  (The list is on pages 14-15). Letters of support are attached.

5.	Describe how the proposed project addresses the Identified Gaps and Identified Strategies in the Locally Developed  Coordinated Plan in Table 7 below:

TABLE 7 – COORDINATED PLAN REQUIRMENTS	
Brief Project Description	Identified Gaps	Identified Strategies	Cite page no.	Date/Lead Agency of Adoption of plan	
Provide travel training

	With few exceptions, little or no travel training is available.	Local human services transportation planning to reduce duplication, increase service efficiency and expand access for the transportation-disadvantaged populations	7	10/16/2007
ITCTC
4/20/2010
ITCTC	

E. Program Effectiveness and Performance Indicators (10 Points)

1.	Demonstrate that the proposed project is the most appropriate match of service delivery to the need.  

Travel training is the practical and appropriate training to enable individuals to use community mobility services. Travel training is recognized by the UnitedWeRide Final Report on the National Dialogue (Feb. 2010) as a critical service of mobility management to be developed across the country. Tompkins County’s Coordinated Plan process cam to the same conclusion. The lack of travel training is limiting people’s mobility options.

2.	Identify performance measures to track the effectiveness of the service in meeting the identified goals.  
Performance measures for goal 1: Develop a collaborative, county-wide travel training program that enables individuals to overcome barriers to independent use of transportation services through individualized, hands-on assistance:
•	Number of agencies participating in collaborative program development, service delivery and evaluation. 
•	Report of existing travel training services, service gaps and barriers faced by individuals. 
•	Create Coordinated Travel Training Plan.
 Performance measures for goal 2: Implement a travel training program that enables individuals to effectively utilize mobility and information services to the best of their abilities:
•	Number of travel trainings held and number of travel trainers trained. 
•	Number and type of travel training services available to meet the needs of particular target groups, number of individuals who have received travel training, and sample survey results of impact of travel training on individuals served. 
•	Website development and available internet videos, website usage indicators, and sample survey results on website ease of use. 
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Performance measures for goal 3: Collect and utilize consumer feedback in order to maximize the ease-of-use and seamless integration of mobility and information services:
•	Report of consumer feedback on barriers to using mobility services. 
•	Communication of consumer feedback to transportation providers and planners, and indicators of their consideration by transportation service planners. 
•	Number of consumer-identified information needs covered by “how-to” website videos and FAQ (Frequently Asked Questions).

3.	Describe a plan for monitoring and evaluation of the service, and steps to be taken if original goals are not achieved.

Project oversight is provided through the Tompkins County –CCETC Way2Go contract and the Coordinated Planning process. Tompkins County receives a quarterly report of milestones and performance every quarter. A milestone report must accompany all invoices for payment. 

Other project oversight is afforded through the Coordinated Plan process. CCETC will give a quarterly progress report to the Committee. The website www.tccoordinatedplan.weebly.com provides transparency for all work done by the Committee. 

Both processes – contract management and coordinated planning afford external oversight of the project.

The Way2Go contract provides for a change orders for the County to make changes to the scope of services provided by CCETC. This is the legal mechanism for changing the Way2Go project.

A future change to the travel training scope of work would first be developed through the Coordinated Plan process with recommendations referred to the County for any required contract management actions.  

Tompkins County will submit required reports to NYSDOT.

4.	What efforts are in place to continue this project beyond the project period if funding from JARC or NF was not available?

We are presently in a time of severe fiscal constraint. Tompkins County faces a significant shortfall of State funding and County sales tax revenue, such that non-mandatory County budget expenditures will be reduced in 2010, 2011 and likely also in future years. Therefore, New Freedom funding is essential to develop and implement this project.

Travel training maintenance of effort may continue into future years as a volunteer managed program from the local network of travel trainers and associated agencies. 

Way2Go is a core transportation program in the County and as such will be supported as a mobility management capital project under FTA funding program, such as Section 5307.   

CERTIFICATION OF AUTHORIZED SIGNATURE FOR JARC or NF APPLICATION

The New York State Department of Transportation (NYSDOT), Section 5316 - Job Access and Reverse Commute, and Section 5317 - New Freedom formula application, as authorized below with signature, is material representation of fact upon which NYSDOT relied in awarding the FTA formula program. Furthermore the application will be incorporated by reference into the contract agreement.

The information in this application is public record.  Therefore, applicants should not include information regarded as confidential.   

By signing below the applicant affirms that he/she has read, understands and agrees to all of the FTA regulations and policies applicable to the project, regarding this application. To the best of his/her knowledge and belief, all information and data supplied in this application is true and correct. 

The applicant agrees to all requirements set forth in the documents listed below, as applicable to the specific project.

•	FTA FFY 2010 Certifications and Assurances (Annual Document)
•	FTA C 4220.1F Third Party Contracting Guidance  
•	FTA C 9050.1 Job Access and Reverse Commute
•	FTA C 9045.1 New Freedom
•	FTA C 5010.1D Grant Management Requirements
•	OMB Circulars A-21, A-87, A-122 and A-133
•	USDOT Uniform Administrative Requirements for Formulas and Cooperative Agreements to State and Local Governments (49 CFR part 18) - OR -
•	USDOT Uniform Administrative Requirements for Formulas and Cooperative Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit Organizations, 
(49 CFR part 19)

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Application Checklist / Required Documents
Description List	Checkmark	Original	Copies	Instructions	
Organization Cover Letter		1	2	Provide a cover letter on official letter head of the agency applying for funding with signature of Executive/(CEO)	
Completed Application Form (Hardcopy) Original Signature		1	2	Complete all application criteria for each category. Attachments must be accompanied by Table description by the applicant.	
Electronic Version of Application materials		1	1	Provide an electronic version of all application materials: Flashdrive, CD, PDF, etc.	
Application - Certification Authorized Signature Page		1	2	The authorized signatory of the Executive/(CEO) to sign the agreement	
NYSDOT Supplied Detailed Project Budget 		1	2	Provide a complete detailed budget, with a description of project costs for each line item, using budget forms provided.	
Letters of Support from Agencies		1	2	Provide letters of support from agencies/stakeholders.	
Independent Cost Estimates (ICE)		1	2	Capital projects must provide an ICE with submitted application.	
In-Kind Valuation Plan		1	2	Applicants using In-Kind match funds must provide a valuation plan with submitted application.	
Certification of Availability of Matching Funds		1	2	Provide certification of the required local match funds for project. 	
Map of Service Area:
[U.S. Census of County Area], Targeted population 		1	2	Provide Location Maps (preferably 8.5x11 inches). For route service, provide map with outlined bus route.	
Adopted Coordinated Plan w/cited page		---	1	Only provide one (1) copy of the Plan with the adopted resolution if Plan was updated.